Supply of Equipment for Family Planning Support Materials & Vitamin and Supplements

Location - Turkey

1 - Publication reference


2 - Procedure


3 - Programme title

Improving the health status of the Syrian population under temporary protection and related services provided by Turkish authorities

4 -Financing

IPA budget item 27.09.2016 dated Grant Contract - External Actions of the European Union

5 - Contracting authority

Ministry of Health of the Republic of Turkey, Turkish Public Health Institute Union, Ankara/Turkey





6 -Description of the contract

The purpose of this contract is supply (all lots), delivery (all lots), unloading (all lots), warranty (all lots) of the following supplies; Vitamin D Preparations, Iron Supplements, Condoms, Intrauterine Device (IUD), Oral Hormonal Contraceptives (OHC), Injectable Contraceptives.

7 - Number and titles of lots

6 lots

Lots titles:

01 Vitamin D preparations

02 Iron supplements

03 Condoms

04 IUD

05 OKS

06 Enjectable Contraseptive





8 - Eligibility and rules of origin

Participation is open to all natural persons who are nationals of and legal persons (participating either individually or in a grouping – consortium - of tenderers) which are effectively established in a Member State of the European Union or in a eligible country or territory as defined under the Regulation (EU) N°236/2014 establishing common rules and procedures for the implementation of the Union's instruments for external action (CIR) for the applicable Instrument under which the contract is financed (see also heading 22 below). Participation is also open to international organisations.

All supplies under this contract must originate in one or more of these countries.

9 - Grounds for exclusion

Tenderers must submit a signed declaration, included in the Tender Form for a Supply Contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the Practical Guide.

10 - Number of tenders

Tenderers may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.

11 - Tender guarantee

Tenderers must provide a tender guarantee of for the lots with the amount stated in the table below when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer[s] upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.


Lot number

Amount of tender guarantee (€)

Lot 1


Lot 2

No tender guarantee is required.

Lot 3


Lot 4


Lot 5


Lot 6



12 - Performance guarantee

The successful tenderer will be asked to provide a performance guarantee of 5 % of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the Contracting Authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.

13 - Information meeting and/or site visit

No information meeting is planned

14 - Tender validity





Laboratory Testing

Issuance of provisional acceptance

(after laboratory testing process)

1st Phase

2nd Phase

3rd Phase


January / 2018

January / 2019


60 days

30 days


January / 2018

January / 2019


60 days

30 days


January / 2018

January / 2019


60 days

30 days


January / 2018

January / 2019


60 days



January / 2018

January / 2019


60 days

30 days


June / 2018

January / 2019

June / 2019

60 days

30 days


Tenders must remain valid for a period of 90 days after the deadline for submission of tenders. In exceptional circumstances, the Contracting Authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period (see para 8.2 of the instructions to tenderers).

15 - Period of implementation of tasks

The implementation period will last 30 calendar days, starting from the commencement of the Contract and ending on the day of issuance of the certificate of Provisional Acceptance.



16 - Selection criteria

The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are sub-contractors:

1) Economic and financial capacity of tenderer (based on i.a. item 3 of the Tender Form for a Supply Contract). In case of tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last three years for which accounts have been closed.

The selection criteria for each tenderer are as follows for all lots:

The average annual turnover of the tenderer in the last five financial years must be equal or exceed of the tenderer's financial offer.

2) Professional capacity of tenderer (based on i.a. items 4 and 5 of the Tender Form for a Supply Contract). The reference period which will be taken into account will be the last 5 years from submission deadline.

3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the Tender Form for a Supply Contract). The reference period which will be taken into account will be the last 5 years from submission deadline.

Tenderer must be submitted a work certificate under 2 contracts at least 20% of the financial offer for each lots.

This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In case of projects still on-going only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.

Capacity-providing entities:

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links, which it has with them. Some examples of when it may not be considered appropriate by the Contracting Authority are when the tender rely in majority on the capacities of other entities or when they rely on key criteria. If the tender rely on other entities it must prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the Contracting Authority.

With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required.

With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.

17 - Award criteria




18 - How to obtain the tender dossier

The tender dossier is available from the following Internet address:

The tender dossier is also available from the Contracting Authority. Tenders must be submitted using the standard Tender Form for a Supply Contract included in the tender dossier, whose format and instructions must be strictly observed.

Tenderers with questions regarding this tender should send them in writing to


Postal addresses: Şehit Daniş Tunalıgil Sokak No: 3/5 Demirtepe/Kızılay/Ankara, Turkey

(mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The Contracting Authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the and Beneficiary’s website;

19 - Deadline for submission of tenders

All tenders must be received at the address of the Contracting Authority:

Şehit Daniş Tunalıgil Sokak No: 3/5 Demirtepe / Kızılay / Ankara, Turkey

12.00 noon (Local Time- Turkey) on 05.09.2017

Any tender received by the Contracting Authority after this deadline will not be considered.

20 - Tender opening session

02.00 p.m. (Local Time – Turkey) on 05.09.2017 in the premises of Contracting Authority,

Şehit Daniş Tunalıgil Sokak No: 3/5 Demirtepe / Kızılay / Ankara, Turkey

21 - Language of the procedure

All written communications for this tender procedure and contract must be in English.

22 - Legal basis

Regulation (EU) N°236/2014 of the European Parliament and of the Council of 11 March 2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action. See Annex A2 of the Practical Guide.

23 - Additional information


Please state any specificity that might have an impact on rules on participation (such as geographic or thematic or long/short term).